BAS Accounting. PROF

Applied solution "BAS Accounting. PROF" is a comprehensive tool for automating the full cycle of accounting department tasks. The program provides both operational documentation of business activities (issuance of primary documents, accounting of trade operations) and the preparation of financial statements.

System Implementation Scenarios:

• Comprehensive automation: using the system as a single environment for maintaining primary, accounting, and tax records. 
• Integrated model: using "BAS Accounting" exclusively for regulated accounting with the possibility of synchronization with specialized front-office systems (for example, to automate the sales or logistics department).  

Functional Characteristics of Accounting:

• Regulatory compliance: the organization of analytical, currency, and quantitative accounting is implemented in accordance with the current legislation of Ukraine.
• Configuration flexibility: the system architecture allows users to independently expand analytics by creating additional sub-accounts and accounting dimensions in accordance with the specific activities of the enterprise.

 

Key Features of "BAS Accounting. PROF"

1. Methodology for recording business operations; 

2. Organization of multi-company accounting; 

3. Inventory accounting methodology; 

4. Warehouse accounting automation;  

5. Trade activity automation;  

6. Automation of operations under commission agreements;  

7. Accounting for returnable packaging operations; 

8. Cash management and banking operations;  

9. Management of settlements with counterparties;  

10. Management of non-current assets and low-value items;  

11. Automation of production processes and cost calculation;  

12. Payroll and human resources automation;  

13. Tax accounting and reporting;  

14. Closing of the reporting period and financial results;  

15. Standard accounting reporting and data analysis;  

16. Express audit of accounting status;  

17. Regulated reporting and electronic document management;  

18. System services and administration.

     

  

Methodology for Recording Business Operations

  

The system is based on the principle of "document-driven" accounting, which ensures high data accuracy and compliance with current legislative requirements regarding primary documentation.

Methods of Data Registration in the System:

•  Documentary accounting: the main method of registering business events is the creation of electronic documents that correspond in form and content to established templates of primary accounting documentation. Automatic generation of ledger entries based on posted documents minimizes the risk of errors.  

•  Manual entry: for recording specific operations not covered by standard document functionality, the possibility of directly entering records into the accounting journal is provided.  

•  Use of standard operations: to optimize routine processes, a "standard operations" mechanism has been implemented. This tool allows for bulk entry of account correspondences according to predefined templates.  

Advantages of the "Standard Operations" Tool: The user can independently and promptly configure algorithms for filling in entries, which significantly increases the speed of processing identical data sets without involving programming specialists.

Organization of Multi-company Accounting

The software product "BAS Accounting" supports flexible models for maintaining financial and tax accounting for several business entities (legal entities and individual entrepreneurs).

Two scenarios for accounting system deployment are provided:

1.  Decentralized model: maintaining accounting for each organization in a separate information base. 

2.  Consolidated model: maintaining accounting for several organizations in a single information base.  

Advantages of using a shared information base: This approach is optimal for business structures with closely interconnected business processes. It allows the use of unified reference data sets, in particular:

• Shared classifiers of goods and services (Nomenclature).  

• A unified database of counterparties and business partners.  

• Shared registers of employees, warehouse territories, and storage locations. 

At the same time, the principle of separate generation of mandatory regulated reporting for each entity is fully preserved.

Interface features: The system has an adaptive mechanism for attribute management: by default, the "Organization" field is not displayed in document forms. It is automatically activated in all accounting forms only after adding a second and subsequent business entities to the corresponding directory.

Inventory Accounting Methodology

The inventory management subsystem in "BAS Accounting" is developed in accordance with the requirements of NAS 9 "Inventory" and current guidelines for their application. The system provides automated accounting for goods, materials, and finished products at all stages of their turnover.

Inventory valuation methods upon disposal:

In accordance with the chosen accounting policy of the enterprise, the program supports the following inventory valuation methods:

•  Average cost: the calculation is based on the weighted average price of an inventory unit.  

•  FIFO (First-In, First-Out): to implement this method, the system automates batch accounting, allowing the tracking of the acquisition history of each unit. 

•  Sales price: using an average percentage of trade margin (optimal for retail enterprises).  

Configuration flexibility: The system allows setting inventory valuation methods individually for each organization within a single information base. This enables accounting within a group of companies with different accounting policy parameters.

Warehouse Accounting Automation

The system provides flexible configuration of inventory accounting by storage locations (warehouses) with the ability to adapt to the specifics of a particular enterprise.

Accounting parameters:

•  Accounting modes: it is possible to maintain quantitative or quantitative-sum accounting. If only quantitative accounting is selected, the valuation of assets for accounting purposes is performed regardless of the specific warehouse of disposal.  

•  Adaptability: warehouse accounting functionality is optional and can be deactivated if the enterprise's management model does not require detail by storage location.  

Control and Inventory Audit: The system automates the full cycle of inventory auditing:

•  Data reconciliation: recording actual balances with automatic comparison against system data.  

•  Difference adjustment: based on audit results, documents for recording surpluses or writing off shortages are automatically generated.  

•  Audit flexibility: inventory audits can be performed either by storage object (warehouse) or by a specific financially responsible person (FRP).  

Responsibility Management:

•  Personalization: a financially responsible person is assigned to each warehouse unit. 

•  Data archiving: the system ensures the preservation of the history of FRP assignments, allowing responsibility to be tracked in retrospect.  

  

  

Automation of Trading Activities

The system provides comprehensive accounting of operations for the receipt and sale of goods and services, supporting various models of interaction with counterparties.

Wholesale Trade and Document Flow

The sales process is fully automated: from the generation of payment invoices to the processing of delivery notes and tax invoices.

•  Analytical accounting: all operations in the wholesale trade segment are maintained in the context of contracts with buyers and suppliers, allowing for detailed control of mutual settlements. 

•  Return logistics: mechanisms are implemented for the timely recording of inventory returns both from customers and to suppliers, with automatic adjustment of mutual settlements and warehouse balances.  

Retail Trade

The system supports two methods of recording retail sales:

1.  Operational method: registration of each trade transaction at the time of its occurrence.  

2.  Based on inventory results: reflection of actual sales based on identified discrepancies during stock checks.  

Accounting at retail outlets can be carried out at purchase prices or sales prices. For excisable goods, the automatic calculation of excise tax is provided in accordance with the requirements of current legislation.

Pricing Management

To optimize procurement and sales processes, the system implements a mechanism for using price types (for example: "Wholesale", "Small Wholesale", "Retail", "Purchase"). This allows:

• Automating the insertion of prices into documents depending on contract terms.  

• Performing comparative analysis of supplier prices.  

• Flexibly managing sales margins.  

  

  

Automation of Operations Under Commission Agreements

The system provides a full accounting cycle for mediation activities, automating interaction with both suppliers (consignors) and buyers (consignees).

Key Functional Capabilities: 

•  Inbound and outbound supply management: * Automated accounting of inventory accepted on commission from the consignor.  

• A mechanism for monitoring goods transferred for further sale to a consignee has been implemented.  

•  Sub-commission: the system supports multi-level sales schemes, allowing for the registration of operations involving the transfer of goods received on commission to sub-commission third parties.  

•  Automation of settlements: * When generating a report to the consignor or registering a report from a consignee, the system automatically calculates the amount of commission remuneration.  

• The process of withholding remuneration is reflected in the accounts simultaneously with the approval of reporting documents, ensuring speed and accuracy of mutual settlements. 

  

  

Accounting for Returnable Packaging Operations

The system provides specialized functionality for automating the accounting of returnable multi-turn packaging, ensuring the correct reflection of assets at all stages of their turnover.

Main Subsystem Capabilities:

•  Settlement control: a mechanism for tracking packaging debt in the context of suppliers and buyers has been implemented, allowing for the control of return deadlines and volumes of material assets.  

•  Tax accounting: system algorithms account for the specifics of taxation for operations with returnable packaging (particularly regarding VAT), complying with the norms of the current Tax Code of Ukraine. 

•  Documentary processing: processes for the transfer, receipt, and return of packaging are automated, eliminating the need for manual balance adjustments and ensuring transparency in warehouse accounting.  

  

  

Cash Management and Banking Operations

The system provides comprehensive accounting for the movement of financial resources in both cash and non-cash forms, including foreign currency operations.

Operating Activities and Document Flow

 

The program's functionality allows for the automation of the full cycle of working with payment documents:

•  Banking operations: preparation, generation, and printing of payment orders, as well as the registration of bank statements. 

•  Cash discipline: processing of cash receipt and disbursement vouchers. Based on registered documents, a Cash Book of the established state standard is automatically generated. 

Automation of Settlements

The system minimizes manual labor by automating the following standard operations: 

•  Mutual settlements: processing payments with suppliers and customers with intelligent allocation of amounts between advances and payments. 

•  Personnel management: accounting for settlements with accountable persons, salary payments (in cash or to bank accounts), as well as the transfer of relevant taxes and fees. 

•  Currency operations: purchase and sale of foreign currency with correct reflection of exchange rate differences. 

•  Banking services: registration of operations for depositing cash into current accounts and obtaining funds via cash checks. 

Control and Reporting

 

Thanks to integrated algorithms, the system ensures:

1. Up-to-date monitoring of balances in bank accounts and cash desks of the enterprise. 

2. Automatic generation of reports for internal audit and tax authorities. 

3. Compliance of all printed forms with the current regulatory and legal acts of Ukraine.

 

 

Management of Settlements with Counterparties

The system provides full control of accounts receivable and accounts payable, supporting multiple models of interaction with suppliers and customers.

Key System Parameters:

•  Multi-currency accounting: settlements with counterparties can be carried out in the national currency (hryvnia) as well as in foreign currencies. The process of calculating exchange rate differences for each business operation is fully automated, ensuring the accuracy of financial results according to NAS. 

•  Flexible detail of settlements: the system supports two main levels of analytics, which are set individually for each contract: 

1.  By contract as a whole: allows tracking the total balance of mutual settlements without linking to individual deliveries. 

2.  By settlement documents: provides for accounting in the context of specific invoices, delivery notes, or certificates, ensuring precise control over payment deadlines and debts for each operation. 

Methodological Advantage: The ability to choose the method of maintaining settlements at the level of an individual transaction (contract) allows the enterprise to combine different approaches to financial management depending on the counterparty's significance and terms of cooperation.

 

Management of Non-Current Assets and Low-Value Items

The methodology for accounting for fixed assets (FA), intangible assets (IA), and low-value assets in the system fully complies with the requirements of national standards: NAS 7 "Fixed Assets", NAS 8 "Intangible Assets", and NAS 9 "Inventory".

Operations with Fixed Assets and IA

The system provides the full life cycle of accounting for non-current assets, automating the following key processes:

•  Capital investments: registration of receipt, acceptance of objects for accounting, and commissioning. 

•  Service events: modernization, retrofitting, reconstruction, and revaluation (for FA). 

•  Control and disposal: conducting inventory audits, documentary processing of transfers to third parties, or liquidation (write-off) of assets. 

Depreciation Policy

Flexible mechanisms for managing depreciation expenses are implemented:

•  Expense distribution: the ability to automatically distribute accrued depreciation amounts for the reporting period among several expense accounts or analytical objects. 

•  Seasonality: support for depreciation schedules for assets with an uneven (seasonal) operation cycle. 

Accounting for Low-Value Assets

For low-value quickly wearing items (LVI) and low-value non-current material assets (LNCMA), the following are automated:

• Transfer of objects into operation with the simultaneous generation of relevant accounting entries.  

• Monitoring of assets in operation and subsequent write-off after the completion of their useful life.  

  

  

Automation of Production Processes and Cost Calculation

The system provides comprehensive production cost accounting, allowing for a detailed analysis of the cost of products and services in accordance with national reporting standards.

Production Output Management

•  Production cycle: accounting for the output of finished products and the provision of services by both primary and auxiliary production is automated.  

•  Valuation methodology: during the reporting period (month), product output is recorded at planned cost. After the period ends, the system automatically calculates the actual cost.  

•  Tolling scheme: a full cycle of accounting for operations involving the processing of customer-supplied raw materials is implemented (position of both the processor and the customer). 

Semi-finished Goods Accounting

For enterprises with a complex multi-stage production cycle, the following is supported:

• Object-by-object warehouse accounting of semi-finished goods at intermediate stages of the technological process. 

• Automatic cost calculation of semi-finished goods for each production stage.

Indirect Expense Management

The expense distribution methodology is implemented according to the requirements of NAS 16 "Expenses":

•  General production expenses: a distribution mechanism considering normal capacity indicators is supported.  

•  Distribution flexibility: the system allows applying differentiated methods for distributing indirect expenses by nomenclature groups.  

Supported Expense Distribution Bases:

• Output volume (quantitative indicator).  

• Planned cost.  

• Labor costs.  

• Material costs.  

• Total direct costs or individual direct cost items. 

  

  

Personnel Records and Payroll Automation

The software product provides comprehensive human resource management and payroll automation in accordance with the current labor and tax legislation of Ukraine.

Functional Capabilities of Personnel Records

 

•  Staff Management: registration of personnel movement (hiring, transfer, dismissal) for primary employment and part-time jobs (including internal moonlighting).  

•  Document Flow: automatic generation of standard forms and orders provided for by the Labor Code of Ukraine.  

•  Payroll Projects: maintaining records of employees' personal accounts within bank projects. Target selection of personnel when generating statements for the bank and the possibility of payment through the cash desk are provided. 

Payroll Calculation and Tax Burden

 

The system automates the full cycle of calculation operations:

•  Accruals and Deductions: calculation of payments based on salary and other types of accruals with flexible configuration of methods for their reflection in accounting.  

•  Tax Block: calculation of PIT (Personal Income Tax), Military Tax, and SSC (Single Social Contribution), taking into account benefits for specific categories of employees (persons with disabilities, retirees). 

•  Reporting: automatic generation of regulated reports (unified reporting on PIT and SSC). 

•  Settlements: control of payments, transfers to card accounts, and deposit operations.  

Analytical Levels of Accounting

For account 66 "Settlements on Employee Payments", two modes of analytics are supported:

•  Personified: detailed accounting for each individual employee.  

•  Summary: generalized accounting for the entire staff of the enterprise. 

Accounting Options (Simplified vs. Full)

For small organizations with a simple structure, a simplified mode has been implemented, featuring the following:

•  Simplified HR records: registration of data (place of work, salary) directly in the employee card without creating formal orders. Note: history of changes is not preserved.  

•  Simplified payroll: recording of accruals in a single line. Available payment types: daily salary, indexation, and fixed amounts.  

Important: The system allows for a transition from simplified to full accounting at any time without data loss or conversion. For enterprises with complex motivation and grading systems, the "BAS Accounting. CORP" version is recommended.

Tax Accounting and Reporting

The "BAS Accounting. PROF" system provides comprehensive support for current taxation regimes in accordance with the Tax Code of Ukraine (TCU), allowing for the automation of tax calculations and the generation of regulated reports.

Support for Taxation Systems

The software functionality is adapted to the following models:

•  General system: corporate income tax (with or without VAT).  

•  Simplified system: single tax for legal entities and individuals (with or without VAT). 

Value Added Tax (VAT) Accounting

The VAT subsystem automates document flow and the monitoring of tax liabilities and credits:

•  Documentation: generation, registration, and printing of tax invoices and annexes (Adjustment Calculations).  

•  Methodology: support for two base calculation methods ("first event") — operational calculation at the moment of document posting or deferred determination at the end of the reporting period. 

•  Targeted use: maintaining inventory records by tax purposes to verify and justify tax credits upon asset receipt. 

Corporate Income Tax Accounting

The accounting methodology is implemented in accordance with Section III of the TCU:

•  Tax differences: parallel to financial accounting, the system maintains automated records of differences that adjust the financial result.  

•  Accounting for non-current assets: according to Art. 138 of the TCU, separate accounting for fixed assets and intangible assets (IA) is provided for financial and tax purposes to ensure correct calculation of depreciation differences. 

•  Reporting: automatic generation of the "Corporate Income Tax Declaration" based on accumulated data. 

Simplified Taxation System (Single Tax)

For small business entities, the following is implemented:

•  Transaction registration: recording of income and expenses for legal entities and individual entrepreneurs who are single tax payers. 

• Report forms: automatic generation of the "Book of Income (Income and Expenses)" for individual entrepreneurs, as well as relevant tax declarations for all categories of single tax payers.

  

  

Closing of the Reporting Period and Financial Results

The system provides automation for the final stages of the accounting cycle, which minimizes the impact of the human factor and guarantees the accuracy of financial reporting.

Routine Period Operations: The software complex automatically performs the full list of month-end (period-end) closing procedures, specifically:

•  Exchange differences: updating the value of monetary items and revaluing assets and liabilities in foreign currency. 

•  Expense management: automatic write-off of deferred expenses in accordance with established schedules. 

•  Profitability: closing of income and expense accounts and final determination of the enterprise's financial results. 

 Analytical Support and Audit: To verify and perform a detailed analysis of period-end closing results, "BAS Accounting" provides a set of specialized calculation statements. These documents ensure the transparency of algorithms and contain detailed breakdowns in the following areas:

• Distribution of indirect (general production) expenses. 

• Calculation of foreign currency balance revaluation. 

• Cost calculation and other routine computations. 

  

  

Standard Accounting Reporting and Data Analysis

The "BAS Accounting" software solution contains a powerful toolkit for retrospective analysis and operational monitoring of the enterprise's financial condition. The system allows generating reports for any period, providing details on balances, account turnovers, and correspondences in various analytical dimensions.

List of Basic Analytical Reports:

To verify the correctness of accounting and prepare data for period-end closing, the following forms are used:

•  Summary reports: Trial Balance (general), Chessboard Balance Sheet, General Ledger. 

•  Account details: Account Trial Balance, Account Turnover, Account Card. 

•  Correspondence analysis: Account Analysis, Summary Postings. 

•  Sub-accounts and analytics: Sub-account Analysis, Turnovers Between Sub-accounts.  

Functional Features of Reporting:

1.  Configuration flexibility: the user can independently set filters (by organizations, departments, counterparties), change groupings, and the level of data detail. 

2.  Interactivity: a "drill-down" mechanism is implemented, allowing a direct transition from the report to the primary document or a more detailed register. 

3.  Visualization: in addition to tabular forms, the system supports the creation of graphs and charts for visual representation of the dynamics of income, expenses, or other financial indicators. 

  

 

Express Audit of Accounting Status

The "Express Audit" module is a tool for automated internal audit that allows the user to monitor the correctness of entered data in real-time. The system analyzes accounting records for compliance with methodological principles and current legislation.

Diagnostic Directions (Control Objects):

For ease of analysis, all check algorithms are systematized by functional groups:

•  Accounting policy: control of system settings' compliance with the approved provisions of the enterprise's accounting policy.  

•  Accounting methodology: analysis of the general state of accounting records and identification of technical errors in postings. 

•  Cash discipline: verification of compliance with cash limits and the correctness of cash operation processing. 

•  Tax accounting (VAT): verification of tax liabilities and credits, verification of the integrity of tax invoice registration.  

•  Production cycle: audit of operations for product output, semi-finished goods, and cost calculation. 

•  Financial results: control of the correctness of income/expense account closing and the formation of final performance indicators.  

Audit Results Report Structure:

Based on the results of the check, the system generates a detailed report that contains the following for each identified discrepancy:

1.  Control Subject: a description of the operation or parameter subject to verification.  

2.  Diagnostic Result: a conclusion on the presence of errors or compliance with the norm. 

3.  Root Cause Analysis: a list of factors (subjective or technical) that led to the discrepancies. 

4. Methodological Recommendations: a clear algorithm of actions for prompt error correction.

  

  

Regulated Reporting and Electronic Document Management

The software solution contains a full set of up-to-date regulated reporting forms that comply with the requirements of current Ukrainian legislation. The system ensures the automatic generation of reports for tax authorities, state statistics bodies, financial statements for owners, and settlements with state funds.

Technical Data Export Standards 

•  XML Format: reporting submitted to regulatory authorities is automatically exported to the approved XML format.  

•  Schema Validity: description files (*.xsd), according to which reports are generated, are supplied and updated systemically along with the regulated reporting package, guaranteeing document compliance with current STS (State Tax Service) requirements.  

Integration with "FREDO Zvit" Service

To optimize the process of filing reports, the system implements seamless integration with the "FREDO Zvit" service. This allows for the following operations to be performed directly from the accounting system:

•  Generation and Control: creation of reports for various state authorities with built-in desk audits (internal checks) for filling correctness. 

•  Protection and Signature: data encryption and application of electronic digital signature (EDS). 

•  Submission and Monitoring: sending documents to regulatory authorities with one click and automatic receipt of delivery/acceptance confirmations. 

•  Analytical Transparency: obtaining a detailed breakdown of report indicators directly within the information base. 

Subsystem Usage Options

Users have the opportunity to choose the most convenient method of work:

•  Traditional Subsystem: generating reports in the program with subsequent export to third-party systems via intermediate files. 

•  Using "FREDO Zvit": close integration that eliminates the need for creating intermediate files, accelerating data exchange and increasing the reliability of information transfer.  

  

 

System Services and Administration

In addition to accounting functions, the software complex contains a range of technological services aimed at increasing working comfort and ensuring data security.

Access Management and Security

The system implements a granular model of access rights:

•  Restriction by Organizations: the ability to set access rights at the level of individual legal entities or individual entrepreneurs (FOP).  

•  Confidentiality: users with limited rights are deprived of the ability not only to edit but even to view data of structural units closed to them. 

Interface Adaptability (Functional Options)

To simplify work and offload the workspace, a functional options mechanism is used. The user can independently enable or disable entire accounting blocks:

• Settlements in foreign currency, retail trade, production.  

• Commission trade, operations with returnable packaging, and strict accountability forms. 

Advantage: When an option is disabled, all relevant tabs, attributes, and reports are hidden, leaving only the fields necessary for current tasks in the interface. All data is preserved and returned to the interface if the option is re-enabled.

Intelligent Services and Automation

 

•  Full-text Search: fast information search across all database objects (documents, directories) by keywords, exact phrases, or using search operators. 

•  Data Automation: integrated mechanisms for downloading current exchange rates and updating national classifiers directly from the Internet. 

•  Distributed Information Bases (RIB): support for exchange plans for data synchronization between geographically remote subdivisions.