BAS Trade Management

"BAS Trade Management" — is a powerful software product designed to automate all key business processes in a trading enterprise, ensuring an increase in productivity and transparency of operational activity.

Key Advantages:

1. Up-to-date Information: Quick receipt of operational data on the current state of the enterprise for immediate response. 

2. Decision Support: Providing detailed reports in a convenient format for management and leadership. 

3. Full Integration: Effective collaboration with "BAS Accounting" and "BAS Retail". 

Automated Areas of Trade Activity: 

 

Area	Functionality
Sales and Procurement	Management of wholesale, retail, and commission trade. Management of supplies and customer orders. Planning of sales, purchases, and assembly (disassembly) of goods.
Warehouse and Logistics	Management of warehouse inventory, including support for addressable warehousing (simple or order-based scheme). Integration with commercial equipment.
Finance and Mutual Settlements	Management of cash flow (including the payment calendar). Control of mutual settlements with counterparties and accountable persons. Accounting for commercial expenses.
CRM and Clients	Management of relationships with suppliers and customers. Processing of claims. Customer self-service via web.
Analytics	Price analysis and price policy management. Monitoring and analysis of the effectiveness of all trade activities (plan-fact analysis).

 

 

1.  Strategic Planning; 

2.  Sales and Pricing Management; 

3.  Sales Management; 

4.  Retail Network Sales Management; 

5.  Inventory Management; 

6.  Procurement Management; 

7.  Warehouse Management; 

8.  Finance: Planning, Cost Control, and Results Analysis. 

 

 

Strategic Planning

 

The "Planning" section in "BAS Trade Management" is your key tool for forming and controlling your development strategy. It allows you not just to record indicators, but also to build detailed forecasts to ensure continuous and profitable operation.

 

1. Sales Forecast Management.

Implement flexible forecasting to minimize risks and maximize profit:

•  Flexible Detailing: Plan sales volumes in quantity and value indicators, using various analytical dimensions: by warehouse, store format, manager, client, or specific deal. 

•  Period Control: Fix plans for any period (week, decade, month) with a specified frequency. 

•  Plan-Fact Analysis: Instantly receive reports to compare planned indicators with actual execution, allowing for quick strategy correction.

 

2. Assortment Planning: Structure and Order.

Control the product range so that your shelves are always filled with relevant and profitable items:

•  Category Approach: Plan sales at the level of product categories and store formats. 

•  Detailing: Easily decompose the aggregated plan by categories down to specific nomenclature, using breakdown coefficients. 

•  Collection Management: Effectively work with seasonal collections and their life cycle. 

•  Price Control: Use the average selling price for accurate financial planning. 

 

3. Procurement and Operations Planning.

Optimize logistics and production processes, guaranteeing product availability with minimal costs:

•  Comprehensive Data Source: Use planned/actual sales and procurement volumes, warehouse balances, and order volumes as a basis for forming the procurement plan. 

•  Assembly/Disassembly Planning: Maintain quantitative accounting of these operations. 

•  Automatic Order Generation: Based on approved procurement plans and assembly plans, the program automatically generates orders to the supplier or internal orders for assembly/disassembly. 

 

 

Sales and Pricing Management

 

"BAS Trade Management" provides a full range of tools for defining, fixing, and automatically controlling sales rules, ensuring a unified pricing policy and transparency in interaction with partners.

1. Defining Rules for Working with Clients (Agreements and Contracts).

The system allows you to precisely fix the terms of cooperation, adapting to both standard and special client requirements.

 

Typical and Individual Agreements:

•  Typical Agreements: Create templates of sales conditions for entire segments of partners (wholesale, distributors). The agreement fixes all key parameters: 

•  Pricing Conditions: Base prices and automatic discounts. 

•  Financial Conditions: Currency, payment schedule and form, settlement procedure. 

•  Logistics Conditions: Shipment warehouse, delivery times. 

•  Individual Agreements: For clients with special conditions, individual agreements are created, which can clarify or supplement the parameters of typical agreements. 

Control and Approval:

•  Automatic Control: The main task of agreements is to ensure automatic control over compliance with established rules during sales processing. 

•  Approval Business Process: A sale with a deviation from the rules can only be executed after mandatory additional approval by the manager using the business process "Approval of Agreements with Clients". 

Commission and Storage:

• The system supports not only direct sales but also transfer of goods for commission (with automatic calculation of remuneration based on the sales report) and for safekeeping/custody (with the possibility of repurchase or write-off of lost goods). 

Contracts:

• The possibility of maintaining Contracts (as legal documents) is provided regardless of the use of Agreements for fixing sales rules. 

2. Flexible Price Setting and Calculation. 

 

Create any number of price types, using flexible algorithms for their calculation.

•  Customizable Price Types: For each price type (e.g., "Retail", "Wholesale A", "Promotional"), the currency, rounding method, and calculation rules are defined. 

•  Formula-based Calculation: Assign price calculation algorithms based on arbitrary formulas or data stored in the database (e.g., percentage of cost, minimum competitor price). 

•  Detailing: Calculation rules can be detailed down to price groups of goods, allowing different formulas to be used for different categories. 

3. Automated System of Discounts and Markups.

Manage loyalty programs and special offers in both wholesale and retail trade.

 

Conditions of Application:

Discounts (markups) can be:

•  Manual or automatic. 

• Assigned to a specific client/group of clients (via agreement). 

• Assigned by loyalty card. 

• Applied depending on the warehouse/store of sale.

 

Types of Discounts:

The system supports:

•  Percentage and value discounts. 

•  Bonus Discounts: "Gift" (another product) and "Quantity Discount" (the same product). 

•  Typical Schemes: Discounts for single volume, for form/time of payment, and others. 

Control of Manual Discounts:

• The possibility of limiting the permissible values of manual discounts (by manager or within the terms of the agreement). 

Rules for Combined Application:

Group discounts and define how they will interact:

•  "Minimum/Maximum": The smallest/largest discount is selected. 

•  "Addition": Discounts are summed. 

•  "Multiplication": Discounts are applied sequentially. 

•  "Displacement": Only the discount with the highest priority applies.  

 

 

Sales Management: From First Contact to Shipment

 

"BAS Trade Management" is a comprehensive solution for distribution, project sales, and wholesale trade, ensuring end-to-end automation of the entire sales cycle.

 

1. Strategic Deal and Sales Process Management (Sales Force Automation).

The system automates "long" and complex sales, allowing control over every stage of the deal.

•  Business Process Automation: Manage the full deal cycle — from approving a commercial offer and recording initial interest to controlling the execution of financial and logistics obligations. 

•  Flexible Processes: Use both regulated and simplified (manual) sales models with a varying set of stages. 

•  Unified Information Center: All documents, communications (calls, letters), orders, invoices, and waybills are unified within a single "Deal," providing maximum convenience for managers. 

•  Effectiveness Analysis: Receive operational information to improve the sales department: 

• Graphical presentation via the "Sales Funnel".

•  Cash flow forecast. 

• Identification of "bottlenecks" (losses and lost potential at stages). 

•  Commercial Offers: Record negotiation history, create commercial offers in popular formats (doc, odt), and agree on positions with the client.

 

2. Execution and Control of Customer Orders.

The order is the "control center" for all subsequent operations, ensuring complete control over the execution of obligations.

•  Status and State Management: The order execution process is controlled through automatically calculated statuses and states, which visually display the progress of payment and shipment. 

•  Payment Schedule Control: Setting a detailed payment schedule (advances, prepayments, settlement) allows for: 

• Planning revenue receipt (Payment Calendar). 

• Controlling accounts receivable (including automatically prohibiting shipment when the limit is exceeded). 

•  Shipment Automation: The system automatically generates a shipment order considering the date, controlling the conformity of the quantity to the ordered items. 

•  Agreement Condition Control: The system automatically controls the conformity of orders to the terms of trade agreements. Upon deviation, the order approval business process is launched with authorized persons. 

•  Profitability Accounting: The possibility of maintaining isolated cost accounting for each order to accurately determine its profitability. 

3. Interaction with Clients and Partners (CRM).

Enhanced capabilities for client self-service and effective work of sales representatives.

 

Client Self-Service (Web Access):

Clients can independently via the Internet:

• View general information and the status of their orders. 

• Place new orders and select the delivery method. 

• Control the status of mutual settlements. 

• Register complaints, claims, return requests, or discrepancy reports. 

• Issue sales reports (for commissioners).

 

Sales Representative (SR) Management:

•  Work Planning: Assigning clients, appointing visit schedules, forming detailed tasks (collecting orders, resolving issues). 

•  Action Automation: Orders are automatically created based on task results. 

•  Accounting: Recording SR expenses (advance reports) and updating client information. 

•  Analysis: Conducting plan-fact analysis and comparing the effectiveness of SR work. 

 

4. Working within the Company Structure (Holding).

•  "Intercompany" Automation: The system supports the scheme where goods are purchased by one organization but sold on behalf of another. The program automatically selects the organization-owner of the goods and processes the necessary internal resale. 

•  Optimization for Partners: For network sales and working with groups of partners, the possibility of maximally fast order processing according to unified corporate rules is provided. 

 

 

Retail Network Sales Management: Assortment, Automation, and Financial Control

"BAS Trade Management" offers powerful tools for centralized management of a retail network, adapting to any work format – from fully automated supermarkets to remote non-automated points. 

 

1. Strategic Assortment and Format Management.

Centrally manage the product matrix to optimize the offer for each store:

•  Format-based Assortment Planning: Define a unique product range (composition of the product category) according to store formats (boutique, supermarket, convenience store). 

•  Quota Setting: Establish quantity limits (quotas) for product categories in stores of various formats. 

•  Product Role Management: Define the product's role in the assortment, its stage, and assign the required price type. 

•  Control Analysis: Conduct deep analysis to monitor the assortment status and optimize inventory levels. 

 

2. Automation of Sales Points (Cashier's Workstation - CWS).

The program supports flexible automation schemes, ensuring reliable operation both in the office and directly in the store.

 

Integration with "BAS Retail"

•  Recommended Scheme: For maximum efficiency, the bundle is used: 

•  Office (BAS TM): Warehouse management, suppliers, planning, analysis, loyalty programs. 

•  Store (BAS R): Autonomous operation, resilience to connection problems, convenient functional Cashier's Workstation (CWS). 

• Integration with third-party software is also supported. 

 

Direct Retail Operations in "BAS Trade Management"

•  Specialized CWS: The cashier uses a specialized workstation for sequential execution of all operations: opening/closing the shift, processing the receipt, accepting payment. 

•  Equipment Support: Full integration with commercial equipment (POS terminals, barcode scanners, electronic scales, TSD). 

•  Financial Operations: Accepting cash and payment by bank cards (acquiring), processing returns during the shift. 

•  Reporting: After closing the shift, the "Retail Sales Report" is generated, archival receipts are saved, based on which returns can be processed.

 

3. Accounting and Financial Control.

The system automates the control of acquiring operations and the accounting of sales at points without constant access to the database.

•  Acquiring Control: Automated data loading for operations, tracking the process of fund transfer from the bank, and generating reports to control payments. 

•  Accounting for Non-Automated Points: 

• Sales Accounting: Based on cash and, if available, information about sold goods, the "Retail Sales Report" is generated. 

•  Accounting via Inventory: If daily detailed accounting is not maintained, the sales volume is calculated as the deviation found during inventory. 

•  Revenue Control: The program allows comparing the volume of actually received retail revenue with the data on goods sales. 

•  Inventory Management: For retail points, all the same inventory management methods as for wholesale sales are available, allowing for the analysis of optimal product stock at each point. 

 

 

Inventory Management: Optimizing Working Capital and Service.

The inventory management functionality in "BAS Trade Management" aims to ensure the perfect balance between product availability and cost minimization.

 

Key Business Goals of Inventory Management:

•  Cost Reduction: Minimizing procurement and storage costs, eliminating excess inventory. 

•  Efficiency: Reducing the need for working capital and improving inventory turnover metrics. 

•  Quality of Service: Ensuring the availability of the required quantity of goods in stock to meet current and planned customer needs. 

 

1. Methods and Parameters for Inventory Maintenance.

The system offers two levels of detail for inventory management:

 

Method	Features	Parameters
Simplified	Control of current balances, forming orders to suppliers to maintain the desired inventory level.	Minimum balance: Determined by the delivery time. Maximum balance: Determines the inventory level and frequency of delivery.
Extended	Comprehensive approach, includes flexible definition of sources and methods of supply, delivery schedules, and formation of various order types.	Methods of Supply: Purchase, transfer, assembly/disassembly. Maintenance Methods: Min-Max (manual setting), Calculation by Norm, Calculation by Sales Statistics.

 

Flexible Maintenance Automation:

•  Automatic Calculation: Minimum and maximum balances can be set manually or automatically calculated based on average daily consumption (statistics or norm). 

•  Order Logic: The system proposes to form orders only for those goods whose balance is less than or equal to the minimum, bringing the quantity up to the maximum balance level. 

•  Methods of Supply: The tool "Methods of Meeting Needs" allows defining how the need will be satisfied (purchase, transfer, assembly) and automatically calculates the delivery/shipment dates.

 

2. Meeting Specific Needs.

The system allows a clear separation of supply for maintaining the base inventory and for fulfilling specific obligations.

 

Meeting Current Shipment Order Needs

•  "Order-to-Order" Method: Allows supplying only the quantity required to close the needs for current client orders, minimizing the risks of excess. 

•  Supply Control: The system allows selecting the supply mode: 

•  From Inventory: Current balances and expected receipts (including for inventory maintenance) are taken into account. 

•  Independent of Inventory: Calculation is performed without considering current balances. 

•  Flexibility: Possibility of correcting delivery schedules and defining the source of supply. 

 

Meeting Needs based on Planned Purchases

•  Volume-Calendar Planning: Used for needs with special or long-term supply times. 

•  "Forming Orders to Suppliers based on Plans" Workstation: 

• Allows analyzing the needs generated by procurement plans. 

• Clarify the quantity, define the supplier, warehouse, and terms of cooperation. 

• Generate orders to suppliers required for the implementation of approved plans. 

 

Procurement Management: Optimization of Supplies and Mutual Settlements.

The procurement functionality in "BAS Trade Management" ensures full control over the supply chain, from selecting a supplier to recording and paying for the receipt, guaranteeing favorable terms and accurate accounting.

 

1. Preparation and Registration of Procurement Terms.

The system allows standardizing and fixing all terms of cooperation with suppliers, minimizing errors.

• Registration of Price Lists and Nomenclature:
• Storage of supplier price lists within the agreement with the possibility of data loading (even from external processing tools).
• Maintenance of nomenclature correspondence between the supplier's nomenclature and your database's nomenclature, simplifying the entry of primary documents.
• Possibility to register competitor prices for comparative analysis.
• Agreement on Procurement Terms: A central element for fixing key parameters:
• Financial Conditions: Payment procedure and stages.
• Logistics Conditions: Delivery time (for calculating the expected date), delivery warehouse, options for receiving goods.
• Contracts: A legal document (contract) can be processed based on the data of the agreement with the supplier. 

2. Order and Logistics Management.

The supplier order serves as a key tool for planning and controlling obligations.

• Flexible Order Generation:
• Automatic: Based on the calculation of needs generated by the system (by supply parameters, delivery time, average daily consumption).
• Based on Needs: Entry based on previously processed customer orders or procurement plans.
• Execution Control:
• Delivery and Payment Schedules: The order fixes the desired receipt date and payment schedule, allowing control over deadlines.
• Statuses and States: The supplier's obligation execution is tracked using manual Statuses and automatically calculated States of the document (payment, availability in stock).
• Correction: Possibility of correcting and closing unfulfilled parts of orders. 

3. Accounting and Recording of Supplies.

The system supports various schemes for goods receipt, including complex operations and the order-based scheme.

• Flexible Acceptance Schemes:
• One-time Supplies: Processing of waybills without prior agreement.
• Supplies by Order: Acceptance according to the terms defined in the agreement and order.
• Separated Acceptance: Possibility to separate the issuance of financial documents and the actual acceptance of goods into the warehouse (order-based scheme).
• Types of Operations: The document "Acquisition of Goods and Services" records various operations: purchase (through a supplier or accountable person), import, receipt for commission or safekeeping/custody (with automatic report generation).
• Recording Discrepancies and Invoicing:
• Discrepancies: Possibility of recording discrepancies between accompanying documents and actually accepted goods, with subsequent attribution of shortages/surpluses to mutual settlements.
• Invoicing: Support for the model where goods are received at the contract price, and the final invoice (received later) automatically initiates a cost correction (including for already sold goods).
• Mutual Settlement Control: Payment can be made by contract, order, or specific receipt document, with the possibility of offsetting an advance payment and transferring payment between orders.

 

 

Warehouse Management: Detailed Control, Automation, and Optimization

"BAS Trade Management" provides full, detailed, and operational control over all warehouse inventory, allowing for the organization of logistics processes of any complexity.

 

1. Basics of Warehouse Accounting and Detailing.

The system supports a hierarchically complex structure of the warehouse economy and maximum accounting detailing.

•  Multi-Warehouse and Different Units: Management of balances across multiple warehouses in different units of measurement. 

•  Separate Accounting: Separate accounting for own goods, as well as goods received and transferred for sale (commission). 

•  Deep Detailing: Accounting is maintained down to the level of: 

•  Characteristics: Color, size, dimensions, etc. 

•  Series: Serial numbers, expiration dates (FEFO). 

•  Tax Data: UTZED/KVED codes, customs declaration numbers. 

•  Equipment: Support for integration with commercial equipment (scanners, TSD) to accelerate receipt, shipment, and inventory. 

2. Order-Based Scheme and Addressable Storage (WMS-Functionality).

Key capabilities of a modern warehouse management system (WMS) are implemented.

•  Order-Based Warehouse Accounting: Allows separating financial and warehouse accounting, independently enabling it for receipt and shipment operations. Warehouse orders are issued exclusively based on electronic instruction documents (orders or waybills). 

•  Addressable Storage (Cells): 

•  Reference Placement: Indicates where the product can be stored. 

•  Balance Control by Cells: Accurate quantitative accounting is maintained in each cell (shelf, rack). 

•  Cell Work Optimization: 

• Automatic management of placement upon receipt and picking upon shipment. 

• The system automatically selects optimal storage locations. 

• Automatic generation of tasks for unpacking when small packages are deficient. 

3. Key Operations and Inventory.

Receipt and shipment processes can be organized using both a simplified and a full order-based scheme.

• Goods Receipt (Acceptance): 

1. Acceptance of goods based on instructions (supplier order). 

2. Processing of Goods Receipt Orders and placement of goods in the acceptance zone. 

3. Inspection of goods and formation of placement tasks in the required cells. 

4. A specialized goods acceptance workstation is used. 

• Goods Shipment (Picking): 

1. Based on sales documents, Goods Issue Orders and picking tasks are formed (with the possibility of generating repacking tasks). 

2. Goods are moved to the shipment zone. 

3. Automatic correction of data in the issue order according to the actually picked goods. 

4. A specialized warehouse worker's workstation for shipment is used.

•  Inventory: A multi-step process within the inventory order. Possibility of counting goods without stopping sales (blocking only the counting cells). Recording surpluses, shortages, and analysis of misplacement, followed by distribution among organizations. 

•  Other Movement: Processing of internal transfers (accounted for in inventory calculation), release for internal needs, and assembly/disassembly operations. 

4. Specialized Functions (Series, Mobility, Delivery). 

•  Serial Accounting (FEFO): 

• Accounting for goods in terms of series and expiration dates. 

• For products, the FEFO policy (first expire first out) is automatically applied upon shipment (goods with the shortest expiration date are written off). 

• Possibility of accounting by specific serial numbers or batches (e.g., cable spools). 

•  Mobile Warehouse Worker's Workstation (MWW): 

• Warehouse workers can operate using a data collection terminal (TSD). 

• Tasks for picking, placement, or counting appear on the TSD screen. 

• The system sequentially indicates what to scan (cell, product, series), ensuring accurate execution of operations. 

•  Goods Delivery: Automation of the delivery process to clients and internal transfers: 

• Formation of transportation tasks considering the delivery zone, route order of addresses, and carrying capacity of the transport. 

• Support for both own transport and external carriers. 

 

 

Finance: Planning, Cost Control, and Results Analysis

"BAS Trade Management" provides a full circuit of financial accounting, allowing not only to record operations but also to carry out strategic planning and detailed profitability analysis.

 

1. Cash Flow Management (Cash Flow). 

The system provides tools for planning and controlling the movement of cash and non-cash funds.

•  Payment Calendar: A summarized presentation of planned receipts and payments, ensuring transparency of the financial status. 

•  Receipts: Are planned based on expected payment for customer orders and other receipts (e.g., loans). 

•  Expenditures: Are planned based on previously processed and approved cash expenditure requests. 

•  Expense Control: During payments, compliance with limits and conformity to previously processed requests is controlled. 

•  Acquiring: Full accounting of receipts and returns of funds received via bank payment cards. 

2. Cost Accounting and Financial Result. 

Flexible mechanisms for accurate cost calculation and distribution of income/expenses are implemented.

•  Cost Calculation Methods: Cost accounting is maintained in the context of organizations and supports FIFO (weighted and variable valuation) and Average per Month methods of inventory write-off. 

•  Types of Cost: 

•  Management Cost (end-to-end): Total cost of the enterprise (with and without VAT). 

•  Management Cost (by organizations): Cost in the context of individual legal entities. 

•  Regulated Cost: According to accounting standards. 

•  Expense Accounting: 

•  Detailing: Recording of all other expenses in the context of expense items and objects of additional analytics (e.g., procurement expenses are linked to a specific order). 

•  Distribution: Expenses can be included in the cost of goods inventory or written off directly to areas of activity according to configured rules. 

•  Financial Result by Areas: Accounting for profits and losses is maintained in parallel for the enterprise as a whole and in the context of areas of activity (sales points, assortment, projects), allowing for accurate determination of the profitability of each segment. 

3. Analytics, Balance Sheet, and Loans.

The system provides management with a full set of tools for monitoring and managing financial risks.

•  Results Accounting Circuit: A full cycle of financial results accounting is implemented, including: revenue/cost accounting, accounting for other income/expenses, distribution of income/expenses to areas of activity, and final analysis. 

•  "Management Balance Sheet" Report: A key report for controlling the financial status, reflecting assets and liabilities both for the enterprise as a whole and with analytics by organizations/departments. 

•  Manager's Dashboard: The possibility of flexible customization of the "dashboard" with the display of key performance indicators (KPIs), whose calculation algorithms can also be configured. 

•  Accounting for Loans and Deposits: 

• Storage of terms of loan, credit, and deposit agreements. 

• Maintenance of schedules of actual payments and accruals. 

• Planning of fund movement for them in the payment calendar and conducting plan-fact analysis of payments. 

 

The cost of BAS Management Trading is 15 600 UAH.

If you plan to use BAS Management Trading on several computers, purchase the appropriate number of client licenses (UAH)

Name	Price, UAH
Client license for 1 workplace	6 000
Client license for 5 workplaces	21 000
Client license for 10 workplaces	39 000
Client license for 20 workplaces	74 100
Client license for 50 workplaces	180 000
Client license for 100 workplaces	318 000

The service “BAS Trade Management” PROF is provided with a valid subscription to ITC.