BAS Small Business. PROF

The software product "BAS Small Business" is a comprehensive solution for automating management and operational accounting in small business enterprises.

The program covers a wide range of activities:

• Service provision; 

• Contracting and project work; 

• Production of goods; 

• Trade. 

The solution is implemented with an emphasis on the **necessary functionality** for control, analysis, and planning. Thanks to the simplicity of setup and the absence of unnecessary options, quick implementation is ensured.

The system is built on managed forms, allowing it to operate in thick, thin, or web-client modes, giving users access from any geographical location.

 

1. Functional capabilities; 

2. Unified information database for a full management cycle; 

3. Marketing and Sales (focus on CRM and efficiency); 

4. Retail Sales and Fiscalization; 

5. Supply and Inventory Management; 

6. Inventory and Warehouse Management; 

7. Work, Services, and Production (Management Accounting); 

8. Financial and Cash Management; 

9. Personnel Accounting and Payroll; 

10. Property and Non-current Assets Accounting; 

11. Tax Accounting and Reporting for Individual Entrepreneurs (FOP);  

12. Financial Management Accounting, Budgeting, and Analytics; 

13. Analytical Reports and Flexibility of Settings; 

14. Quick Start and Flexible Accounting Setup; 

15. Limitations of the "BAS Малий бізнес" Basic Version. 

 
 

Functional Capabilities

All business transactions—from trade, procurement, and warehouse operations to financial and production activities—are recorded quickly and intuitively. Using clear screen forms similar to paper documents, you not only record transactions but also instantly generate all the necessary primary documentation and printed forms.

 
 

Unified Information Database for a Full Management Cycle

 

BAS "Малий бізнес" consolidates all company data, providing managers and employees with quick access to information in a convenient format.

 

Key capabilities in a single database:

•  Customer relationship management and mass mailings.

   

•  Financial flows: cash/bank transactions, payment calendar.

   

•  Settlements with counterparties and personnel (including payroll).

   

•  Inventory accounting: from reservation and write-off to inventory taking and movement.

   

•  Sales accounting (wholesale, retail) and orders.

   

•  Planning and accounting of works, services, and production.

   

•  Financial results analysis (cost of goods sold, expenses, profits/losses), budgeting.

   

•  Regulated reporting for Individual Entrepreneurs (FOP).

   

•  Business analysis by projects and departments.

   

 

The program allows for accounting for several companies within a single database (with the intercompany function) and can be easily reconfigured to adapt to changes in the business structure. Please note: for keeping bookkeeping and tax accounting, you must use "BAS Бухгалтерія" (BAS Accounting) with the possibility of data export.

 

Marketing and Sales (focus on CRM and efficiency)

 
 

Comprehensive Sales and Marketing Management

"BAS Малий бізнес" ensures a full cycle of work with clients and sales: from the initial contact to document processing and efficiency analysis.

 

1. Price and Assortment Management

 
 

The program allows for flexible management of pricing policy:

•  Nomenclature: Registration and storage of goods and services.

   

•  Pricing: Support for different price types, setting dynamic and calculated prices, managing discounts and markups, automatic rounding.

   

•  Analysis: Ability to track price changes (who, when) and generate price lists.

   

 

2. Sales Planning and Analysis

 
 

You can create detailed sales plans in quantitative and cost terms (for different scenarios and departments). **Plan-fact analysis** by departments, product groups, and categories is available for performance evaluation.

 

3. Working with Clients (CRM)

 
 

The system automates key stages of interaction with buyers:

•  Contact Center: Registration of leads, storage of client contact information and contact persons, contract accounting.

   

•  Interaction: Recording all events (calls, letters, meetings) for a complete communication history.

   

•  Orders: Registration of **Customer Orders** (specifications, deadlines, cost) and **Work Orders** (work planning, expense accounting, actual performance).

   

•  Projects: Ability to combine orders into unified projects.

   

 

4. Order Processing and Fulfillment

 
 

The program helps guarantee the fulfillment of obligations:

• Formation of **shipping schedules** and **payment schedules.**

   

•  **Reservation** of free stock on hand in warehouses.

   

•  **Placing demand** in supplier orders or production orders.

   

• Constant **control over the fulfillment** of each client order.

   

 

5. Sales Schemes and Document Flow

 
 

All main sales schemes are supported, including commission trade:

• Sales **from stock** and **made-to-order**.

   

•  **Credit** or **prepayment.**

   

•  **Commission trade** (receipt/transfer).

   

•  **Retail sales.**

   

 

Documentation is carried out using waybills, acts of completed works, cash register receipts, and, of course, the generation of **tax invoices.**

 
 

Retail Sales and Fiscalization

 
 

Full automation of retail trade and compliance with legislation.

"BAS Малий бізнес" is a universal solution for both automated and non-automated retail outlets. The program fully complies with fiscalization requirements, supporting the connection of both **physical and software RROs** (Cash Registers/Fiscal Devices).

 

Cashier's Workplace (RMP): Flexibility and Innovation

The program offers two forms of the Cashier's Workplace (**RMP** - Roboche Mistse Kasyra), optimized for modern accounting and fiscalization requirements.

 

Key Features of the New RMP:

•  **RRO Support:** Integration with hardware RROs and the software RRO **Cashalot.**

   

•  **Loyalty:** Support for a loyalty server and the "replacement of conceptually similar goods" functionality.

   

•  **Restrictions and Payment:** Sale of age-restricted goods and the ability to accept **installment payments.**

   

•  **Excise:** Ability to scan the excise stamp immediately after the nomenclature item.

   

 

Efficient Accounting and Control

 
 

The system significantly simplifies the work of cashiers and stock balance control:

•  **Shift Management: The "Cash Shift Closing Assistant"** helps archive non-punched receipts and control goods balances during punching.

   

•  **Internet Sales:** The processing **"Assistant for Fiscal Punching of Internet Sales Receipts via PRRO Cashalot"** allows for the fiscalization of prepayment and cash-on-delivery based on invoices.

   

•  **Accounting:** Quantity-amount or amount-only accounting is supported.

   

•  **Documentation:** Necessary reporting is available, as well as functionality for printing **labels and price tags**.

   

 

 

 

Supply and Inventory Management

 

Efficient supply chain management and procurement automation.

"BAS Малий бізнес" provides the supply department with all the necessary tools for the operational definition and fulfillment of the enterprise's needs for Inventory, works, and services.

 

1. Requirements and Inventory Management

The program ensures full inventory control, providing operational information on:

•  **Deficit:** The presence of unfulfilled needs for goods and services.

   

•  **Supply:** Open supplier orders and production orders.

   

•  **Fulfillment:** Automatic calculation of needs, formation of recommendations for inventory replenishment.

   

•  **Fulfillment Mechanisms:** Needs are covered by reserving free stock in warehouses, placing orders with suppliers, or production orders.

   

•  **Adjustment:** Possibility to issue an **Act of Discrepancies** when non-conformity in quantity or quality of goods is detected.

   

 

2. Automation of Work with Suppliers (SRM)

The system simplifies the procurement process and interaction with counterparties:

•  **Registration: **Storage of complete information about suppliers, contact persons, interaction history (calls, letters, meetings).

   

•  **Pricing: **Accounting for supplier and competitor prices, ability to save prices by contract and track their changes.

   

•  **Document Flow:** Processing of **supplier orders,** control of their execution, and formation of a **delivery schedule.**

   

 

3. Flexible Receipt Schemes

Various scenarios for the receipt of inventory are supported:

• Receipt for payment from a counterparty.

   

• Purchase by an accountable person.

   

• Acceptance for sale on commission from a commission agent.

   

• Receipt of customer-supplied raw materials for processing.

   

 

The program also allows for recording and registering additional expenses related to the acquisition of Inventory.

 
 

Inventory and Warehouse Management

 

Multifunctional and detailed inventory accounting across multiple warehouses.

"BAS Малий бізнес" provides a wide range of capabilities for detailed and flexible warehouse accounting, supporting operations across multiple storage locations.

 

1. Detail and Identification

The system allows for separate accounting of different inventory categories:

•  **Categories:** Own goods, materials, finished products, as well as goods accepted/transferred on commission or for processing.

   

•  **Characteristics:** Accounting for arbitrary nomenclature characteristics (color, size, etc.), batches, and serial numbers, including tracking of **expiration dates** and warranty periods.

   

•  **Sets: **Ability to form nomenclature sets.

   

•  **Placement:** Accounting for inventory by storage cell location (zones, racks, shelves).

   

 

2. Movement and Control

All operations related to internal movement and inventory control are automated:

•  **Movement:** Between storage locations, issue for use and return, write-off for internal needs.

   

•  **Reservation:** Accounting for inventory and expenses by customer order.

   

•  **Document Flow:** Support for the **order scheme** of accounting (receiving/shipping warehouse orders).

   

•  **Inventory Taking:** Full inventory cycle with result display (posting, write-off).

   

 

3. Additional Features

•  **Customs Declarations: **Accounting for inventory by Customs Declaration (VMD).

   

•  **Internal Accounting:** Support for the **"Intercompany"** scheme for reserving and transferring goods between own organizations.

   

•  **Marking:** Function for printing **labels and price tags.**

   

 

 

 

Work, Services, and Production (Management Accounting)

 

Comprehensive management of the production cycle, works, and services.

"BAS Малий бізнес" is a reliable tool for managing product manufacturing, work execution, and service provision, ensuring detailed control from planning to cost calculation.

 

1. Planning and Technology

•  **Specifications:** The composition and technology of product manufacturing and work execution are described using specifications.

   

•  **Schedules:** Planning for production, works, and services is based on **Production Orders** and **Work Orders**, which are also used for planning the **load of enterprise resources**.

   

•  **Interaction: **Production Orders serve as a source for fulfilling needs from customer orders and automatically calculate material and component requirements.

   

 

2. Accounting for Execution and Release

•  **Production:** The fact of product manufacturing is recorded in both production departments and the warehouse (e.g., packaging). Products are accounted for by structural unit and can be moved further along the technological chain or to the warehouse.

   

•  **Works/Services:** The fact of execution and handover to the customer is documented by an **Act of Completed Works** or directly through the **Work Order**.

   

 

3. Personnel and Task Management

The following are used for planning employee work:

•  **Piece-rate work orders:** For issuing individual/team tasks for technological operations (with subsequent calculation of piece-rate wages).

   

•  **Work tasks:** For planning personnel load in external or internal projects.

   

•  **Analysis: **Registration of actual data on work execution is used for payroll calculation, performance evaluation, and plan-fact analysis of personnel work.

   

 

4. Expense Accounting and Cost of Goods Sold (COGS)

The system ensures an accurate calculation of the actual cost of goods sold:

•  **Expense Accounting:** Kept in cost and quantity terms in the necessary analytical dimensions.

   

•  **Allocation:** Material and non-material expenses are allocated to the output for the period or based on a specific output document.

   

•  **Period Closing: **The routine calculation of the actual cost of products and works occurs upon period closing.

   

 

5. Key Document: Work Order

The unique document **Work Order** is simultaneously:

•  **A planning document** for the execution of works/services.

   

•  **An actual document** confirming the completion of works, sale of goods, and accounting for material and labor costs required for their execution.

   

 

 

 

Financial and Cash Management

 

Full control over financial flows and payment calendar.

"BAS Малий бізнес" provides centralized cash management, allowing for accurate accounting and the formation of an operational payment calendar.

 

Key financial control features:

•  **Accounting:** Detailed accounting of funds in the organization's **cash desk** and **bank accounts**.

   

•  **Document Flow: **Automatic processing and printing of primary documents (bank statements, cash receipts, and disbursement orders).

   

•  **Currency:** Support for cash transactions in foreign currency and keeping **currency mutual settlements.**

   

•  **Bank:** Convenient integration with the **"Client-Bank"** system for data exchange.

   

 

Debt Management and Planning:

•  **Debt:** Effective management of **accounts receivable** and **accounts payable**.

   

•  **Planning: **Formation of a **payment calendar** to forecast liquidity and optimize payments.

   

•  **Additional Accounting:** Registration of **credits, loans,** and settlements with **accountable persons**.

   

•  **Analytics:** A wide range of reports for in-depth analysis of mutual settlements and cash flow status.

   

 

 

Personnel Accounting and Payroll

 

Comprehensive personnel accounting and payroll calculation.

"BAS Малий бізнес" provides full-fledged personnel accounting and payroll calculation for employees, including part-time workers (concurrent employees).

 

1. Personnel Administration

The system automates basic HR operations:

•  **Hiring, transfer, dismissal:** Quick processing of all key personnel documents.

   

•  **Accounting: **Keeping personnel records, including concurrent employees.

   

 

2. Payroll Calculation

•  **Detailing:** Payroll calculation is carried out by different **types of accruals and deductions.**

   

•  **Working Time:** A **time sheet** is used, allowing for accounting both by day and summarized by period.

   

•  **Payments:** Formation of **payment statements** for salary and advance payment.

   

 

 3. Analytics and Reporting

Analytical reports on settlements with personnel, accruals, and deductions are available for management control.

 

4. Regulated Accounting for Individual Entrepreneurs (FOP)

A feature of the program is the ability to maintain not only management but also **regulated personnel accounting and payroll accounting.** This functionality is designed for Individual Entrepreneurs (**FOP** - Fizychna Osoba-Pidpryyemets) who need to comply with legally defined accounting rules.

 
 
 

Property and Non-current Assets Accounting

 

Accounting for fixed assets and intangible assets.

"BAS Малий бізнес" provides a simple and effective mechanism for the full accounting cycle of the enterprise's **Fixed Assets (FA)** and **Intangible Assets (IA)**.

 

Property Management:

The system fully automates the accounting of non-current assets, allowing you to:

•  **Receipt and Parameters:** Take property on record and register changes in its parameters.

   

•  **Depreciation:** Automatically calculate and accrue **depreciation** for fixed assets and intangible assets.

   

•  **Disposal:** Process **sale** and **write-off** operations for property.

   

•  **Accounting:** Maintain comprehensive property accounting throughout its entire service life.

   

 

 

Tax Accounting and Reporting for Individual Entrepreneurs (FOP)

 

Simplified generation of regulated tax reporting.

The **"Taxes"** section in "BAS Малий бізнес" is designed to simplify tax accounting.

This functionality allows Individual Entrepreneurs (**FOP**) who use the **Simplified Taxation System (STS)** or **Single Tax (ST)** to quickly and correctly generate all the necessary **regulated reporting** in accordance with legal requirements.

 

 

Financial Management Accounting, Budgeting, and Analytics

 In-depth management accounting for strategic decision-making.

"BAS Малий бізнес" provides comprehensive functionality for keeping management accounting, detailed analysis of financial results, and effective activity control.

 

1. Management Accounting and Reporting

The system operates on its own management chart of accounts with a mechanism for generating ledger entries, allowing for:

•  **Accounting: **Accounting for income and expenses using the **accrual method** or a **combined method** (accrual + cash method).

   

•  **Analytics:** Detailing income and expenses by areas of activity, departments, orders, and items.

   

•  **Reporting:** Generating key financial statements for any arbitrary period:

   

•  **Management Balance Sheet;**

   

•  **Profit and Loss Statement (P&L);**

   

•  **Cash Flow Statement.**

   

 

2. Budgeting and Planning

The possibility of registering budgets is provided for financial planning:

• Forecast Balance Sheet;

   

• Profit and Loss Budget;

   

• Cash Flow Budget.

   

 

3. Monitoring and Manager's Control

Special tools are implemented in the program for operational control:

•  **"Manager's Monitor":** A summary dashboard of key indicators: cash balances, total and overdue accounts receivable/payable, profits/losses, overdue obligations to clients and from suppliers.

   

•  **In-depth Analytics:** Additional reports on sales, income/expenses, working capital status, and debt dynamics by maturity terms.

   

 

The manager also has access to **"Company Status" reports, the "Business Pulse" monitor,** and the **"Business Analysis"** assistant tools for a comprehensive assessment of the company's financial health.

 
 
 

Analytical Reports and Flexibility of Settings

 

Flexible analytical reports for in-depth business analysis.

"BAS Малий бізнес" provides a powerful set of analytical reporting tools, covering **all dimensions of accounting.**

 
 

The main advantage is the **flexibility of settings:**

• Users can independently set the **level of detail, grouping parameters,** and **selection criteria** for data, fully adapting reports to the specifics of their tasks.

   

• Custom report settings can be saved for future use.

   

 

The full volume of data is used for analysis, including:

• Information from **accumulation registers.**

   

• Data from the **management accounting** register.

   

This provides management with detailed and reliable information for making informed decisions.

 

 

Quick Start and Flexible Accounting Setup

 
 

 Quick start and flexible setup for business needs.

"BAS Малий бізнес" is designed for the fastest possible start of work. Minimal setup includes only two stages: **filling in information about the organization** and **entering initial balances.**

 **The Start Assistant** simplifies implementation: It will guide you step-by-step through all necessary stages:

 

•  **Organizational structure: **Registration of information about the company, its departments, and warehouses.

   

•  **Users: **Defining the list of users, assigning roles, setting up the interface, and responsible persons.

   

•  **Parameters and service: **Setting default attribute values and configuring service functions.

   

•  **Initial data: **Entering balances for all accounting sections.

   

 

Flexibility: The system allows you to **disable accounting sections** that are not used in the enterprise (e.g., production or payroll accounting) so as not to overload the interface with unnecessary functionality.

 
 
 

Limitations of the "BAS Малий бізнес" Basic Version

Key Limitations of the Basic Version:

 
 

The **"BAS Малий бізнес. Базова" (BAS Small Business. Basic)** version is an ideal solution for starting but has a number of limitations that are important to consider:

1.  **Accounting:** Only accounting for **one firm** in a single information database is supported. (Accounting for several firms is possible, but in separate databases).

    

2.  **Users:** Access is limited to **one user** who can work with the information database simultaneously.

    

3.  **Reporting: **The generation of printed forms of regulated FOP reporting is not supported. Only **data exchange** with the "FREDO Звіт" (FREDO Report) electronic reporting service is implemented.

    

4.  **Customization:** It is impossible to **change** (modify) the program – only the standard configuration and its updates can be used.

    

5.  **Technologies: **The following are not supported: client-server option, work with distributed information databases (RIB), as well as COM connection and Automation server.