Implementation of the payment calendar. Use of cash order applications, prevention of cash gaps, planning, control, financial hygiene for BAS KUP, BAS Small Business, BAS ERP, for programs with a "Treasury" module
The payment calendar is useful for companies of any size.
For whom is the payment calendar an essential tool:
Financial Managers and Company Executives: For them, it is a key tool that allows visualizing cash receipts and expenditures, preventing liquidity crises, and making informed financing decisions.
Businesses with unstable cash flows: It is especially useful for companies that extend credit to customers, as the payment calendar helps forecast the need for funds to cover current expenses.
Companies with a large number of transactions: The payment calendar helps track and plan dozens or hundreds of payments by gathering information about customer and supplier orders in one place.
Key Functions of the Payment Calendar
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Forecasting: Shows the future state of the company's cash flow.
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Control: Allows for a timely reaction to potential cash shortages.
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Management: Helps balance cash flows so that future receipts cover future expenses.
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Detailing: Usually provides information on cash movement broken down by accounts or cash desks.
Why is a Payment Calendar needed
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Avoiding cash gaps (cash shortfalls): This is the main goal, ensuring that the company can meet its obligations.
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Effective financial management: Allows for informed decisions regarding liquidity management.
- Ensuring uninterrupted operations: Helps avoid business process issues due to lack of funds.
Cash Outflow Request (or Cash Disbursement Request) – is a document used to request the allocation of money for specific needs, approve expenses, and subsequently plan cash flows. This request formalizes the department's need for funds, allows for cost control, prevents unauthorized payments, and is used to generate the payment calendar.
Purpose and functions of the Cash Outflow Request:
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Reflecting the need:
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the request shows which cash funds are needed by a specific department of the enterprise for its activities.
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Expense planning:
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based on the requests, a payment calendar is generated, which helps plan the expenditure of money within certain deadlines.
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Control and approval:
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the request is a tool for expense approval, which helps avoid unauthorized payments.
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Budget control:
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allows tracking the amount of funds permitted for expenditure and avoiding exceeding set limits.
Where is it used
Cash Outflow Requests are used in enterprise financial management systems to organize the approval process and effectively plan and control cash flows.
Example of setup in BAS KUP
We set the corresponding checkboxes
The payment calendar appears in the "Treasury" block.
Creating a cash outflow request
Requests for approval
Payment calendar
Contract terms
Setup cost: from 15000 UAH.
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